For Owners
See the property. Take care of the small things.
You cannot be at the house. The Preventative Maintenance Plan is a Rental Property Condition report from a CRCA Tech on a set cadence — and the small maintenance that usually gets skipped because it looks too minor to send someone for.
Preserving Properties. Preventing Problems.
Tenants live there. They are not there to diagnose a slow leak or a failing water heater. A property manager’s office, by design, answers what breaks. A scheduled survey closes that gap: a CRCA Tech walks the property the same way every time, so problems surface while they are still small.
Envision Property Services performs that survey. NRPS Institute publishes the standard. We are the company on site.
Why it matters
A record of the asset, on a schedule
01
Earlier visibility
You see developing issues on a scheduled cadence, instead of hearing about them when a tenant calls — or when you sell.
02
Fewer emergencies
A failing system caught early is a repair you can plan. The 2 a.m. call becomes the exception.
03
A record you can use
A neutral, dated, photo-backed account of condition. Useful when a deposit or liability question comes up. It does not decide the case by itself.
04
Condition held over time
The same method, cycle after cycle, so the property is cared for on purpose — not only when something breaks.
The plan
The report, and the work that comes with it
A CRCA RPC report tells you what was observed. The Preventative Maintenance Plan is that report, with the upkeep included.
Kitchen and bath caulk. A loose under-sink connection. A smoke or CO alarm that needs replacing. Those jobs sit, because they feel too small to call out — and when they are called out, they often arrive as a minimum service charge. On the plan they are checked twice a year and handled during the visit, at the built-in price. You are not paying a trip charge for every little thing. Larger repairs stay outside the plan and are quoted separately.
The single-property Preventative Maintenance Plan is $79 per month. PMP + PNW is $99 per month.
What we look at
Four parts of the property
Every survey covers the same four categories. Baseline upkeep of these items is typically the owner’s. The report shows where the property stands.
Exterior and water
Water is the largest long-term threat, and it starts outside. The survey documents roof condition, flashing, gutters, downspouts, grading, siding, trim, and points where moisture gets in.
Safety
Smoke and carbon-monoxide detectors, electrical safety including GFCI protection in wet areas, and basic egress. These are the items that keep a rental habitable.
Mechanical and utilities
HVAC, plumbing, water heating, and visible leaks or corrosion. The survey looks for early wear so a repair can be scheduled instead of forced.
Interior condition
Walls, floors, finishes, moisture or staining, and fixtures drifting below a reasonable baseline — documented before small wear compounds.
Reading the report
Now, Soon, Monitor
Every finding is graded, so the report tells you what was observed and what it asks of you. This is the language a property manager can bring to you.
Now
Address promptly
A safety issue or active damage. A missing CO detector, a live leak, an electrical hazard.
These Now items need attention to meet baseline.
Soon
Plan and budget
Not an emergency, and not something to leave indefinitely. An aging system or a developing condition you can schedule.
These Soon items are not urgent. They belong in the budget before they escalate.
Monitor
Track over time
Stable for now, worth watching on the next survey. Minor wear or an early sign, so you see the trend and not only the snapshot.
We will watch these Monitor items and flag them if they move.
Baseline
What “baseline” means
Baseline is not perfection. It is the condition a rental is reasonably expected to meet. Holding the property there is what protects its value when a dispute or a claim arises. The report does not guarantee an insurance outcome.
- Habitable. Fit to live in.
- Safe. Working detectors, sound electrical, and basic life-safety in place.
- Weather-tight. Roof, envelope, and drainage doing their job.
- Working systems. Heating, cooling, plumbing, and utilities in functioning order.
- No active damage. Nothing currently deteriorating the property or putting occupants at risk.
How you receive it
Through your manager, or directly
01
A CRCA surveys the property
Envision schedules a CRCA Tech. The walk follows the RPC standard, on a consistent cadence.
02
You receive the graded report
A photo-documented RPC report arrives with findings marked Now, Soon, or Monitor. If a manager runs the property, it comes through that office.
03
Small items are already handled
Caulk, a loose under-sink connection, and smoke or CO alarms are done on that visit when they are part of the plan. You decide the rest with the record in hand.
If a manager runs the property, ask them to enroll it. If you oversee it yourself, request the plan. Surveys are observational condition assessments — not code, structural, or engineering inspections.
Just need one move-in or move-out survey? Book it online.