Services
Preventative Maintenance Plan
Your rental is a valuable investment. Beyond screening tenants and staying compliant with landlord-tenant rules, preventative maintenance is what keeps small issues from becoming dry rot, mold, or foundation damage.
Preserving Properties. Preventing Problems.
Homeowners tend to fix drips and overflowing gutters quickly. Tenants often do not. Left alone, those small problems become expensive ones. The Preventative Maintenance Plan (PMP) puts the property on a schedule instead of waiting for a reactive repair.
The PMP is a year of standardized surveys, documentation, and preventative work, in place of sporadic walkthroughs or tenant-reported problems. Independent, insured CRCA Techs working with Envision Property Services perform the surveys to NRPS Institute protocols. The survey is third-party. CRCA is a credential, not a license. The plan combines occupied surveys, Rental Property Condition (RPC) reports, and select preventative items on the scheduled visit, included in the monthly price. Those items are easy to skip because they look too small to dispatch, and they otherwise come back as a minimum service charge.
Plans
PMP and PMP + PNW
Single property
Preventative Maintenance Plan
$79 per month
- Twice-yearly occupied rental surveys
- Standardized, photo-documented RPC reports
- Twice-yearly drive-by reports
- Biannual kitchen & bathroom caulking check (re-caulk as needed)
- Biannual under-sink water & drain line check (tighten / gasket as needed)
- Biannual smoke & CO alarm check (replace as needed*)
*Alarm replacement does not apply to devices that have been tampered with. Ask about duplex and larger-property discounts.
PMP + PNW Package
$99 per month
- Everything in the Preventative Maintenance Plan
- Annual gutter cleaning
- Annual roof moss treatment
- Winterization of exterior vents & water spigots
For property managers
Managing a book of rentals?
Property managers have their own plan pricing and reporting cadence.
The standard
Surveys follow the RPC standard
Every survey follows the RPC standard, published by NRPS Institute. The survey is third-party, performed by an independent, insured CRCA Tech working with Envision Property Services. See what the standard covers.
The survey is visual and non-invasive. It is not a home inspection for a sale, a code inspection, or a structural, engineering, pest, or environmental assessment.
What our Techs cover
- Exterior and water management: roof, flashing, gutters, downspouts, grading, siding, and sealants.
- Safety: smoke and CO detectors, GFCI in wet areas, and egress.
- Mechanical and utility: HVAC, plumbing, water heater, leaks, and corrosion.
- Interior: walls, floors, finishes, moisture and staining, and fixtures.
Now, Soon, and Monitor
Every finding in our reports carries a Now, Soon, or Monitor grade. Now means address it promptly: life safety or active damage. Soon means plan and budget. Monitor means track it over time.
Reports are delivered within 48 hours of the survey. Each carries an RPC report number.
RPC reports
Rental Property Condition reporting
Each survey produces an RPC report from a CRCA Tech: photographs, notes, and flags for urgent work and follow-up work.
What the report includes
- Photographs — images of surveyed areas to document condition
- Detailed notes — clear descriptions of damage or needed repair
- Emergency work — immediate issues identified and prioritized
- Additional work — non-urgent repairs noted for follow-up
Interior condition
The report records whether the unit is being maintained to lease standards: general cleanliness and condition, walls, ceilings, floors, doors, windows, appliances and fixtures, electrical systems, HVAC, and other items that need attention.
Exterior condition
Exterior and site observations cover walls and siding, walkways and driveways, garage doors, lighting, yard condition, fences and gates, decks and patios, outbuildings, and other visible items that affect integrity and curb appeal.
Sample report
Download a sample RPC report
Download a sample to see the format, photos, and grading.
Interior maintenance items
Built-in during scheduled visits
These items are included in the Preventative Maintenance Plan and performed during survey visits when needed — at no additional charge under the plan.
Kitchen & bathroom caulking
Caulking seals joints against leakage and mold. It cracks and peels over time. A check twice a year, with free removal and re-caulking as needed, keeps joints sealed.
Under-sink water & drain lines
Lines develop leaks or loose connections. Checks twice a year catch them early, with free tightening and gasket replacement as needed.
Smoke & CO alarms
A check twice a year confirms devices work and batteries are sound, with free replacement as needed* so life-safety coverage stays in place.
*Does not apply to alarms that have been tampered with.
Pacific Northwest package
PMP + PNW seasonal work
The $99 PMP + PNW package adds the seasonal exterior work Pacific Northwest rentals need — included at no additional charge beyond the monthly plan rate.
Annual gutter cleaning
Leaves and debris block drainage and overflow onto roof, siding, and foundation. Annual cleaning keeps gutters and downspouts clear.
Annual roof moss treatment
Moss slows the flow of water off the roof. Schedule a roof cleaning, gutter cleaning, and treatment. Prevent the necessity of an early roof replacement.
Winterization of exterior vents & spigots
Before cold weather: insulating spigots, draining outdoor lines, and covering vents so components stay functional through winter.
Add-ons
Optional extras
Add-ons layer onto the PMP when a property needs more than the built-in set. Pricing depends on size and scope — ask during enrollment.
Annual dryer vent cleaning
Clears lint buildup that raises fire risk, improves dryer efficiency, and reduces strain that leads to repairs.
Biannual GFCI testing
Confirms outlets trip correctly in moisture-prone areas — kitchens, baths, and outdoor locations.
Annual HVAC service checkup
Keeps the system operating efficiently, reduces unexpected breakdowns, and supports consistent comfort.
Biannual / quarterly HVAC filter replacement
Tenants rarely change filters on schedule. Regular replacement improves airflow, efficiency, and system life.
Annual pressure washing of siding & walkways
Removes dirt, mold, and mildew that shorten exterior surface life and hurt curb appeal.
Additional gutter cleaning
Properties with heavy tree cover may need gutters and roof blow-offs twice a year.
Basic pest control
Supports a healthier living environment, limits property damage, and helps tenant satisfaction.
Basic lawn care maintenance
Keeps curb appeal consistent when tenants are not reliably maintaining the landscape.
FAQ
Frequently asked questions
What is the Preventative Maintenance Plan, and why add it to a property?
The PMP is a set schedule of surveys and routine upkeep so minor issues are addressed before they escalate.
How is the Property Condition Report different from inspections I already do?
Routine walkthroughs often focus on tenant issues or obvious safety concerns. The RPC report is a detailed, in-depth assessment of visible systems and structures — giving a clearer picture of maintenance needs, upcoming repairs, and long-term planning.
What types of maintenance are included?
The plan covers routine preventative items such as caulking, under-sink leak checks, smoke and CO alarm checks, and — on PMP + PNW — gutter cleaning, roof moss treatment, and winterization. Larger or complex repairs are outside the plan and can be quoted with a discount under your agreement.
How will I be updated?
After each survey or maintenance visit you receive a detailed report with photos and notes so you can decide on recommended follow-up with clear documentation in hand.
What if a tenant is concerned about visit frequency?
We coordinate visits to minimize disruption and explain that the work keeps the home safer and better maintained.
How does the plan support property value or rental appeal?
Regular maintenance preserves condition — a key factor in retaining value and keeping homes attractive to current and future tenants. The PMP addresses deferred wear while it is still small.
Who performs the work?
Independent, insured CRCA Techs working with Envision Property Services. CRCA is a credential, not a license. The rental condition survey is third-party.